10 Do’s and Don’ts for Writing Today’s News Release

Are your news releases relics of the
 typewriter era?

More journalists than ever before are now using social media to source, research and write their stories. As PR News reported in June 2012, a survey of 600 journalists by Oriella found that more than half (55%) use social channels such as Twitter and Facebook to find stories from known sources, and 43% verify existing stories using those social platforms. That’s why it’s important to have a social media-ready press release, so journalists will take notice of your news.

Keeping in mind this sea change from traditional releases of yore—which are more than likely ignored, deleted or never seen by today’s journalists and other important stakeholders—here are 10 Do’s and Don’ts for crafting news releases:

  • DON’T: Write long, verbose sentences telling the story. Get to the heart of the matter in both the headline and first graph. Think of the headline as a good Twitter pitch.
  • DO: Include a main image that tells your story. A reporter just might take that image and post it on their news site or blog.
  • DON’T: Use “inside baseball” jargon, unless your release is aimed at a highly targeted audience (in which case you probably should use another platform other than a news release to get the story out).
  • DO: Use quotes in your release from key influencers pertaining to your story. These can be linked to search engines and posted via Twitter and Facebook.
  • DON”T: Use clichés, generalizations or superlatives. Check out this PR News article on the “25 Most Overused Words and Phrases in Press Releases,” and be sure to read the Comments section at the bottom.
  • DO: Add links to research, facts, statistics or trends that could be helpful to the journalist writing the story. Take it from a PR News editor/reporter: Fresh, compelling data gets our attention.
  • DON’T: Use news@yourcompany.com as a contact. Use a real person, and add their social profiles.
  • DO: Make the release available in an RSS news feed. Most savvy reporters depend on feeds for story ideas.
  • DON’T: Leave out links to supporting materials like charts, slide decks, PDFs, infographics or whitepapers.
  • DO: Include case histories and/or human interest stories, and link to their sources for more information.

Finally, a bonus "do": Stay current on social media trends and tools, because there's a good chance reporters will discover them and use them.

Follow Scott Van Camp:



About Scott Van Camp

Scott Van Camp is editor of PR News, an executive-level, reader-supported publication that helps enhance the business impact of PR. Scott has a rich background in both journalism and PR/marketing. He has more than 15 years of experience as a writer/editor at various consumer and trade publications. Scott was with VNU Business Publications for five years, including stints as managing editor at IQ News and Technology Marketing magazines and senior editor at Brandweek. In the PR/marketing sphere, he has served as corporate communications manager at MarketBridge, a marketing and sales consultancy, and as editorial director for the Chief Marketing Officer (CMO) Council. While at the Council, Scott led several high-profile marketing research projects. He has also operated his own communications and media consulting firm, SVC Communications.

Deals of the Week

$150 Off PR News' Social Media Summit

socialmedia201602-180x150Join PR News in Huntington Beach, CA on Feb. 26 for the Social Media Summit, where you'll be immersed in real-world, tactical case studies from brands, nonprofits and agencies and get takeaways in pulling and analyzing social media data; emerging social platforms and apps and so much more. 

Use code “150” at checkout to save $150 o the regular rate.

$50 off the CSR & Green PR Guidebook

csr_vol7_print_digital-thumbPR News’ CSR & Green PR Guidebook, Vol. 7 captures best practices in communicating the positive relationships that organizations are building with their communities of interest. This six-chapter guidebook connects the dots between the effective communication of positive social contributions and corresponding improvements in bottom lines.

Use code “50off” at checkout.

Save $100 on a PR News Subscription



Let PR News become your weekly, go-to resource for the latest PR trends, case studies and tip sheets. Topics covered include visual storytelling, social media, measurement, crisis management and media relations.

Use code “SUBDEAL” at checkout.

  • sarah meffen

    These are all great tips and easy to apply. I can especially relate to the pics – usually send them on request but this is a more efficient way of managing things. Thanks for this article!

  • Pamela Chamberlain

    Scott these are all fantastic rules to follow when creating a news blast. I am new to the PR world as a nontraditional student but I am becoming vastly aware that keeping up on technology and social media is a must in this field. Thank you for your insight and information. I will take it to heart when doing future news releases as I hope to one day work within a nonprofit organization and I know this information will be the key on getting the message out. Thank you.

  • Michelle Damico

    Another tip: Your lead should state how your news will make a difference to your customers/ other stakeholders. It should explain why your new development matters to them (and not why it matters to your company/organization).

  • Elaine Neiss

    Thanks for sharing. Helpful info and like the idea of including a photo.

  • Carrie Stallwitz

    I always email a good pic if I know the reporter fairly well and am sure my email address is on their “cleared” list. Attachments trigger spam filters. To avoid that with reporters I don’t know well, I include a link to a Flickr page with hi & lo res versions of the pic, the copyright info, and a descriptive caption.

  • Mark Daly

    Not to be a smart, but proofread should be on this list. In fact, I’d recommend a verbal proofread with a trusted peer. I bet you “don”t” see all the typos yourself. ;)

  • Juliet Heller

    You don’t mention embargos. The trouble with Twitter etc as way to get a story out is that you can’t embargo it. I tend to Tweet after the story is out, not before.

  • Debby Herfhabiane

    Thank you for sharing. I just wondered whether those tips could be implemented in medical and healthcare’s news release since there are many things that important to be explained clearly?

  • Kristina

    How do you feel about sharing a Cision account for contacts and PR distribution?