Tips for Stellar Email Pitches and Media Relations Success

Peruse any journalist's Twitter account and you are bound to find a tweet about a terrible pitch they've received. Media relations is one of the most important skills for PR professionals to master—and you don't want your bad pitch to become fodder for a frustrated journalist.

Cherie Stewart, managing director and senior VP of APCO Worldwide San Francisco, will be revealing her pitching do's and don'ts at PR News' Writing Boot Camp on August 5 in San Francisco. She offers a preview of her email pitch writing clinic in the following Q&A.

PR News: What's your advice for communicators looking to build new relationships with journalists? 

Cherie Stewart: To build a real relationship with a reporter, you need to be seen as an asset. And that will always go beyond your one specific client or brand.

This process can be broken down into three parts. First, research and follow the reporter (e.g. coverage, Twitter, blog). Then, find ways to push relevant industry knowledge and insider perspective. Finally, provide access to company spokespeople for off-topic stories whenever you can. For example, have a spokesperson available to comment on general management style, industry trends or current news.

PR News: Can you give an example of a perfect media pitch?

Stewart: There is no one-size-fits-all perfect pitch. And that is one of the biggest mistakes—thinking that one approach will fit every situation. Good pitching is hard and takes work. The best pitch fills a reporter’s needs, exactly when she or he needs it. But in absence of the stars aligning perfectly, there are some best practices that will give you a better chance at breaking through the noise.

First, do your homework by knowing the reporter (and his or her beat) and knowing enough information about the news or pitch yourself. You need to be able to answer first, second and third questions from the reporter.

PR News: What's the best subject line you've seen? The worst?

Stewart: Here's the worst: Anything with an exclamation point or the word "revolutionary" in it.

The best subject lines start with the type of ask, such as  “News Announcement: xyz”; “Industry Executive in Town: xyz”; and “Trending Story: xyz.” It’s not sexy, but it’s appreciated.

Register to attend PR News' Writing Boot Camp and get more email pitching tips from Cherie Stewart. 

Follow Lucia Davis: @LKCDavis.



About Lucia Davis

Lucia Davis is community editor for PR News. Prior to returning to NYC, she was associate editor at iMedia Connection in Culver City, CA. In addition to PR News and iMedia, Lucia's writing has appeared in minonline, "The Minetta Review," "EQUITIES Magazine," and "The Foothills Paper."

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  • Bonnie McEwan

    Tips in articles like this are usually predictable, but this one on providing spokespeople to comment “off-topic” on general management issues is clever and useful. Thank you!

  • Lucia Davis

    Thanks Bonnie !

  • Chris Greenfield

    pretty standard stuff – don’t see any tips for making pitches stellar, just tips for not screwing up.

  • Lucia Davis

    You’re right Chris, I guess I set a low bar! What’s your example of a stellar pitch?

  • Lucia Davis

    What are some of your ideas for creating a stellar pitch, Chris?

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